Vanguard's Health Smart Rewards wellness program is a voluntary wellness program administered by Aetna and is available to all active crew members and their covered spouses or domestic partners. The program is administered according to federal rules permitting employer-sponsored wellness programs that seek to improve employee health or prevent disease, including the Americans with Disabilities Act of 1990, the Genetic Information Nondiscrimination Act of 2008, and the Health Insurance Portability and Accountability Act, as applicable, among others. If you choose to participate in the Health Smart Rewards wellness program, you will be asked to complete a biometric screening, which will include a blood test for non-HDL cholesterol and glucose level, as well as measurements of body mass index (BMI) and blood pressure. You will also be asked to complete a voluntary health assessment (HA) that asks a series of questions about your health-related activities and behaviors and whether you have or had certain medical conditions (e.g., cancer, diabetes, or heart disease) and to report your tobacco usage. You are not required to complete the biometric screening, HA, or report your tobacco usage.
Active crew members and their covered spouses or domestic partners who choose to participate in the Health Smart Rewards wellness program can earn up to $500 each year. See CrewNet for more detail regarding how you can earn these rewards.
Although you are not required to complete the biometric screening, HA, or report your tobacco usage, you must timely complete each of these three program requirements to be eligible to earn the other $400 remaining reward dollars.
If you do not reach the $500 maximum reward after completing the biometric screening, HA, and tobacco usage reporting, you can still earn remaining rewards by completing qualifying healthy activities such as Fitness Track, Digital Coaching, Fit2Thrive, 50 ShipShape visits, Mindful Living program, CrewCare health coaching, and preventive care screenings. See CrewNet for more detail regarding these activities.
If you or your covered spouse or domestic partner cannot meet a biometric screening target or participate in a healthy activity, you may be entitled to a reasonable accommodation or you may be able to earn the same reward by different means. Contact Crew Central™ at 844-VG1-CREW or Ext. 1CREW, and a benefits specialist will work with you (and, if you wish, your doctor) to find a reasonable accommodation or other reasonable alternatives that are right for you in light of your health status, and also to determine whether a waiver may be appropriate in your situation.
The results from your biometric screening and the information from your HA will be used to provide you with information to help you understand your current health and potential risks and may also be used to offer you services through the Health Smart Rewards wellness program, such as Fitness Track, Digital Coaching, Fit2Thrive, 50 ShipShape visits, Mindful Living program, CrewCare health coaching, and preventive care screenings. You also are encouraged to share your results or concerns with your own doctor.
Protections from disclosure of medical information
We are required by law to maintain the privacy and security of your personally identifiable health information. Although the Health Smart Rewards wellness program and Vanguard may use aggregate information it collects to design a program based on identified health risks in the workplace, the Health Smart Rewards wellness program will never disclose any of your personal information either publicly or to Vanguard, except as necessary to respond to a request from you for a reasonable accommodation needed to participate in the wellness program, or as expressly permitted by law. Medical information that personally identifies you that is provided in connection with the Health Smart Rewards wellness program will not be provided to your supervisors or managers and may never be used to make decisions regarding your employment.
Your health information will not be sold, exchanged, transferred, or otherwise disclosed except to the extent permitted by law to carry out specific activities related to the Health Smart Rewards wellness program, and you will not be asked or required to waive the confidentiality of your health information as a condition of participating in the Health Smart Rewards wellness program or receiving Health Smart Rewards dollars. Anyone who receives your information for purposes of providing you services as part of the Health Smart Rewards wellness program will abide by the same confidentiality requirements. The only individuals who would receive your personally identifiable health information are Aetna nurses, consumer support personnel, and biometric screeners, in order to provide you with services under the Health Smart Rewards wellness program.
In addition, all medical information obtained through the Health Smart Rewards wellness program will be maintained separate from your personnel records, information stored electronically will be encrypted, and no information you provide as part of the Health Smart Rewards wellness program will be used in making any employment decision. Appropriate precautions will be taken to avoid any data breach, and in the event a data breach occurs involving information you provide in connection with the Health Smart Rewards wellness program, we will notify you immediately.
You may not be discriminated against in employment because of the medical information you provide as part of participating in the Health Smart Rewards wellness program, nor may you be subjected to retaliation if you choose not to participate.
If you have questions or concerns regarding this notice or about protections against discrimination and retaliation, please contact Crew Central at 844-VG1-CREW or Ext. 1CREW.